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Using Python to Load Google Sheets Data into Microsoft SQL Server

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This page provides technical documentation on loading data from Google Sheets, a platform for creating and editing online spreadsheets with real-time, secure sharing across devices, to Microsoft SQL Server, a relational database management system (RDBMS) that allows applications and tools to connect and communicate using Transact-SQL. The process utilizes an open-source Python library called dlt. Detailed information about Google Sheets can be found at https://www.google.com/sheets/about/. Throughout the document, every mention of dlt is in lowercase, and Google Sheets and Microsoft SQL Server are always enclosed in backticks for clarity.

dlt Key Features​

  • Automated Maintenance: dlt offers automated maintenance with schema inference and evolution, and alerts. It provides short declarative code, making maintenance a simple task. Read more

  • Runs Everywhere: dlt can run wherever Python runs. This includes on Airflow, serverless functions, and notebooks. It does not require external APIs, backends, or containers, and scales on micro and large infrastructures alike. Read more

  • User-Friendly Interface: dlt provides a user-friendly, declarative interface that removes knowledge obstacles for beginners while empowering senior professionals. Read more

  • Google Sheets API Support: dlt supports Google Sheets API to load data from Google Sheets to your desired destination. This includes retrieving data from a Google Spreadsheet, processing the range, and yielding data from each range, and providing information about the spreadsheet and the ranges processed. Read more

  • Governance Support: dlt pipelines offer robust governance support through three key mechanisms: pipeline metadata utilization, schema enforcement and curation, and schema change alerts. This contributes to better data management practices, compliance adherence, and overall data governance. Read more

Getting started with your pipeline locally​

0. Prerequisites​

dlt requires Python 3.8 or higher. Additionally, you need to have the pip package manager installed, and we recommend using a virtual environment to manage your dependencies. You can learn more about preparing your computer for dlt in our installation reference.

1. Install dlt​

First you need to install the dlt library with the correct extras for Microsoft SQL Server:

pip install "dlt[mssql]"

The dlt cli has a useful command to get you started with any combination of source and destination. For this example, we want to load data from Google Sheets to Microsoft SQL Server. You can run the following commands to create a starting point for loading data from Google Sheets to Microsoft SQL Server:

# create a new directory
mkdir my-google_sheets-pipeline
cd my-google_sheets-pipeline
# initialize a new pipeline with your source and destination
dlt init google_sheets mssql
# install the required dependencies
pip install -r requirements.txt

The last command will install the required dependencies for your pipeline. The dependencies are listed in the requirements.txt:

google-api-python-client
dlt[mssql]>=0.3.25

You now have the following folder structure in your project:

my-google_sheets-pipeline/
├── .dlt/
│   ├── config.toml          # configs for your pipeline
│   └── secrets.toml         # secrets for your pipeline
├── google_sheets/                   # folder with source specific files
│   └── ...
├── google_sheets_pipeline.py        # your main pipeline script
├── requirements.txt         # dependencies for your pipeline
└── .gitignore               # ignore files for git (not required)

2. Configuring your source and destination credentials​

The dlt cli will have created a .dlt directory in your project folder. This directory contains a config.toml file and a secrets.toml file that you can use to configure your pipeline:

config.toml​

# put your configuration values here

[runtime]
log_level="WARNING"  # the system log level of dlt
# use the dlthub_telemetry setting to enable/disable anonymous usage data reporting, see https://dlthub.com/docs/telemetry
dlthub_telemetry = true

[sources.google_sheets]
spreadsheet_url_or_id = "spreadsheet_url_or_id" # please set me up!
range_names = 
["a", "b", "c"] # please set me up!

secrets.toml​

# put your secret values and credentials here. do not share this file and do not push it to github

[sources.google_sheets.credentials]
client_id = "client_id" # please set me up!
client_secret = "client_secret" # please set me up!
refresh_token = "refresh_token" # please set me up!
project_id = "project_id" # please set me up!

[destination.mssql.credentials]
database = "database" # please set me up!
password = "password" # please set me up!
username = "username" # please set me up!
host = "host" # please set me up!
port = 1433
connect_timeout = 15
driver = "driver" # please set me up!
Further help setting up your source and destinations

Please consult the detailed setup instructions for the Microsoft SQL Server destination in the dlt destinations documentation.

Likewise you can find the setup instructions for Google Sheets source in the dlt verifed sources documentation.

3. Running your pipeline for the first time​

The dlt cli has also created a main pipeline script for you at google_sheets_pipeline.py, as well as a folder google_sheets that contains additional python files for your source. These files are your local copies which you can modify to fit your needs. In some cases you may find that you only need to do small changes to your pipelines or add some configurations, in other cases these files can serve as a working starting point for your code, but will need to be adjusted to do what you need them to do.

The main pipeline script will look something like this:

from typing import Sequence

import dlt

from google_sheets import google_spreadsheet


def load_pipeline_with_ranges(
    spreadsheet_url_or_id: str, range_names: Sequence[str]
) -> None:
    """
    Loads explicitly passed ranges
    """
    pipeline = dlt.pipeline(
        pipeline_name="google_sheets_pipeline",
        destination='mssql',
        full_refresh=True,
        dataset_name="test",
    )
    data = google_spreadsheet(
        spreadsheet_url_or_id=spreadsheet_url_or_id,
        range_names=range_names,
        get_sheets=False,
        get_named_ranges=False,
    )
    info = pipeline.run(data)
    print(info)


def load_pipeline_with_sheets(spreadsheet_url_or_id: str) -> None:
    """
    Will load all the sheets in the spreadsheet, but it will not load any of the named ranges in the spreadsheet.
    """
    pipeline = dlt.pipeline(
        pipeline_name="google_sheets_pipeline",
        destination='mssql',
        full_refresh=True,
        dataset_name="sample_google_sheet_data",
    )
    data = google_spreadsheet(
        spreadsheet_url_or_id=spreadsheet_url_or_id,
        get_sheets=True,
        get_named_ranges=False,
    )
    info = pipeline.run(data)
    print(info)


def load_pipeline_with_named_ranges(spreadsheet_url_or_id: str) -> None:
    """
    Will not load the sheets in the spreadsheet, but it will load all the named ranges in the spreadsheet.
    """
    pipeline = dlt.pipeline(
        pipeline_name="google_sheets_pipeline",
        destination='mssql',
        full_refresh=True,
        dataset_name="sample_google_sheet_data",
    )
    data = google_spreadsheet(
        spreadsheet_url_or_id=spreadsheet_url_or_id,
        get_sheets=False,
        get_named_ranges=True,
    )
    info = pipeline.run(data)
    print(info)


def load_pipeline_with_sheets_and_ranges(spreadsheet_url_or_id: str) -> None:
    """
    Will load all the sheets in the spreadsheet and all the named ranges in the spreadsheet.
    """
    pipeline = dlt.pipeline(
        pipeline_name="google_sheets_pipeline",
        destination='mssql',
        full_refresh=True,
        dataset_name="sample_google_sheet_data",
    )
    data = google_spreadsheet(
        spreadsheet_url_or_id=spreadsheet_url_or_id,
        get_sheets=True,
        get_named_ranges=True,
    )
    info = pipeline.run(data)
    print(info)


def load_with_table_rename_and_multiple_spreadsheets(
    spreadsheet_url_or_id: str, range_names: Sequence[str]
) -> None:
    """Demonstrates how to load two spreadsheets in one pipeline and how to rename tables"""

    pipeline = dlt.pipeline(
        pipeline_name="google_sheets_pipeline",
        destination='mssql',
        full_refresh=True,
        dataset_name="sample_google_sheet_data",
    )

    # take data from spreadsheet 1
    data = google_spreadsheet(
        spreadsheet_url_or_id=spreadsheet_url_or_id,
        range_names=[range_names[0]],
        get_named_ranges=False,
    )

    # take data from spreadsheet 2
    data_2 = google_spreadsheet(
        spreadsheet_url_or_id=spreadsheet_url_or_id,
        range_names=[range_names[1]],
        get_named_ranges=False,
    )
    # apply the table name to the existing resource: the resource name is the name of the range
    data.resources[range_names[0]].apply_hints(table_name="first_sheet_data")
    data_2.resources[range_names[1]].apply_hints(table_name="second_sheet_data")

    # load two spreadsheets
    info = pipeline.run([data, data_2])
    print(info)
    # yes the tables are there
    user_tables = pipeline.default_schema.data_tables()
    # check if table is there
    assert {t["name"] for t in user_tables} == {
        "first_sheet_data",
        "second_sheet_data",
        "spreadsheet_info",
    }


if __name__ == "__main__":
    url_or_id = "1HhWHjqouQnnCIZAFa2rL6vT91YRN8aIhts22SUUR580"
    range_names = ["hidden_columns_merged_cells", "Blank Columns"]

    load_pipeline_with_ranges(url_or_id, range_names)
    load_pipeline_with_sheets(url_or_id)
    load_pipeline_with_named_ranges(url_or_id)
    load_pipeline_with_sheets_and_ranges(url_or_id)
    load_with_table_rename_and_multiple_spreadsheets(url_or_id, range_names)

Provided you have set up your credentials, you can run your pipeline like a regular python script with the following command:

python google_sheets_pipeline.py

4. Inspecting your load result​

You can now inspect the state of your pipeline with the dlt cli:

dlt pipeline google_sheets_pipeline info

You can also use streamlit to inspect the contents of your Microsoft SQL Server destination for this:

# install streamlit
pip install streamlit
# run the streamlit app for your pipeline with the dlt cli:
dlt pipeline google_sheets_pipeline show

5. Next steps to get your pipeline running in production​

One of the beauties of dlt is, that we are just a plain Python library, so you can run your pipeline in any environment that supports Python >= 3.8. We have a couple of helpers and guides in our docs to get you there:

The Deploy section will show you how to deploy your pipeline to​

  • Deploy with Github Actions: dlt can be deployed using Github Actions. This provides a CI/CD runner that is basically free. You can learn more about this deployment method here.
  • Deploy with Airflow: Another way to deploy dlt is by using Airflow. This method is particularly useful if you are using Google Composer, a managed Airflow environment provided by Google. Check out the guide here.
  • Deploy with Google Cloud Functions: dlt can also be deployed using Google Cloud Functions. This method is handy if you want to execute your code in response to events without having to manage any servers. Learn more about this deployment method here.
  • Other Deployment Methods: There are various other ways to deploy dlt. You can check out all the available deployment methods here.

The running in production section will teach you about:​

  • Monitor Your Pipeline: With dlt, you can easily monitor your pipeline's performance and status. This helps you to ensure that your pipeline is running smoothly and efficiently. For more details, visit How to Monitor your pipeline.
  • Set Up Alerts: dlt allows you to set up alerts to notify you of any issues or errors in your pipeline. This helps you to quickly identify and resolve any problems, ensuring the smooth operation of your pipeline. For more information, check out Set up alerts.
  • Set Up Tracing: Tracing is a crucial part of running a dlt pipeline in production. It allows you to track the execution of your pipeline and identify any potential bottlenecks or issues. To learn more, visit Set up tracing.

Additional pipeline guides​

This demo works on codespaces. Codespaces is a development environment available for free to anyone with a Github account. You'll be asked to fork the demo repository and from there the README guides you with further steps.
The demo uses the Continue VSCode extension.

Off to codespaces!

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